2026 Volunteer Information and Open House Survey

The name of your Group/Club:
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How to count Volunteer hours:

When completing the Section 1 survey questions, you can only count each volunteer once, for all questions. We want to capture the most volunteer hours donated, so please try and give the greater number of hours to an individual, which shows their largest time given. Ie Sandra is on the Planning Committee and helps out in the kitchen on Open House day. Sandra attends 2 Planning Committee meetings for a total of 6 hours. However, Sandra works in the Open House kitchen for 10 hours. Please do not record Sandra in the Planning Committee hours as they are only 6 total. Only record Sandra in the Execution of your Open House hours (kitchen), as that is 10 hours.

This survey will capture information regarding clubs/groups Open House information for various grant applications by the Festival Office. Different funders require different data. You may be asked the same question twice. 

SECTION 1: you CANNOT duplicate any volunteers in any other section. This may result in some answers being zero since the same volunteers perform multiple tasks. 

SECTION 2: you CAN include all volunteers, even if they volunteered in multiple roles, at multiple times. This is to try and most accurately collect the full number of volunteer hours.

Field is required!
Field is required!

SECTION 1

PLANNING:

Planners are volunteers that spend time thinking about how the Open House will operate, such as what tasks need to be completed? by what deadline? assign volunteer to tasks

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Field is required!
Prior to your Open House, for the whole year, how many people were involved in planning?
(Numbers listed here, cannot be counted again throughout the survey)
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Field is required!
For the whole year, how many meetings did you have for planning your Open House?
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Field is required!
In hours, how long was each planning meeting?
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Field is required!

MANAGING:

These are the volunteers that spend time prior to the event getting ready/preparing such as, organizing the team to work in kitchen, or organizing the BBQ set up, buying the foods and items for the bar, volunteer artists rehearsing or artists preparing presentations etc

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Field is required!
Prior to your Open House, for the whole year, how many volunteers were involved in managing your Open House?
(Numbers listed here cannot be counted again throughout the survey)
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Field is required!
Best guess, throughout the year, how many hours do you think each Managing volunteer spent on tasks?
(Numbers listed here cannot be counted again throughout the survey)
Field is required!
Field is required!

IMPLEMENTING:

These are the volunteers that help out to facilitate your Open House, from setting up, running it the day(s) of, and tear down and clean up after the event

Field is required!
Field is required!
From setting up your event, running the event and cleaning up afterwards, how many volunteers were involved? If applicable, be sure to count volunteers for 2 Open Houses.
(Numbers listed here cannot be counted again throughout the survey)
Field is required!
Field is required!
How many hours did it take for you to set up your event(s), run the event and clean up afterwards? If applicable, be sure to count hours for 2 Open Houses.
Field is required!
Field is required!

EVALUATING:

These are volunteers that assess the Open House after it has been completed, and discuss such as, the pros and cons of the event, what worked well, what needs improvement, how were the budget results.

Field is required!
Field is required!
How many people were involved in evaluating your Open House?
(Numbers listed here, cannot be counted again throughout the survey)
Field is required!
Field is required!
How many meetings total did you spend on evaluating your Open House?
Field is required!
Field is required!
How long was each evaluation meeting in hours?
Field is required!
Field is required!

How to count Volunteer hours:

When completing the survey questions, you can only count each volunteer once, for all questions. We want to capture the most volunteer hours donated, so please try and give the greater number of hours to an individual, which shows their largest time given. Ie Sandra is on the Planning Committee and helps out in the kitchen on Open House day. Sandra attends 2 Planning Committee meetings for a total of 6 hours. However, Sandra works in the Open House kitchen for 10 hours. Please do not record Sandra in the Planning Committee hours as they are only 6 total. Only record Sandra in the Execution of your Open House hours, as that is 10 hours.

This survey will capture information regarding clubs/groups Open House information for various grant applications by the Festival Office. Different funders require different data. You may be asked the same question twice. 

SECTION 1: you CANNOT duplicate any volunteers in any other section. This may result in some answers being zero since the same volunteers perform multiple tasks. 

SECTION 2: you CAN include all volunteers, even if they volunteered in multiple roles, at multiple times. This is to try and most accurately collect the full number of volunteer hours.

Field is required!
Field is required!

SECTION 2

PLANNING:

Planners are volunteers that spend time thinking about how the Open House will operate, such as what tasks need to be completed? by what deadline? assign volunteer to tasks

Field is required!
Field is required!
Prior to your Open House, for the whole year, how many people were involved in planning?
(Include ALL volunteer numbers, even if duplicated in other survey questions)
Field is required!
Field is required!
For the whole year, how many meetings did you have for planning your Open House?
Field is required!
Field is required!
In hours, how long was each planning meeting?
Field is required!
Field is required!

MANAGING:

These are the volunteers that spend time prior to the event getting ready/preparing such as, organizing the team to work in kitchen, or organizing the BBQ set up, buying the foods and items for the bar, volunteer artists rehearsing or artists preparing presentations etc

Field is required!
Field is required!
Prior to your Open House, for the whole year, how many volunteers were involved in managing your Open House?
(Include ALL volunteer numbers, even if duplicated in other survey questions)
Field is required!
Field is required!
Best guess, throughout the year, how many hours do you think each Managing volunteer spent on tasks?
(Include ALL volunteer numbers, even if duplicated in other survey questions)
Field is required!
Field is required!

IMPLEMENTING:

These are the volunteers that help out to facilitate your Open House, from setting up, running it the day(s) of, and tear down and clean up after the event

Field is required!
Field is required!
From setting up your event, running the event and cleaning up afterwards, how many volunteers were involved? If applicable, be sure to count volunteers for 2 Open Houses.
(Include ALL volunteer numbers, even if duplicated in other survey questions)
Field is required!
Field is required!
How many hours did it take for you to set up your event(s), run the event and clean up afterwards? If applicable, be sure to count hours for 2 Open Houses.
Field is required!
Field is required!

EVALUATING:

These are volunteers that assess the Open House after it has been completed, and discuss such as, the pros and cons of the event, what worked well, what needs improvement, how were the budget results.

Field is required!
Field is required!
How many people were involved in evaluating your Open House?
(Include ALL volunteer numbers, even if duplicated in other survey questions)
Field is required!
Field is required!
How many meetings total did you spend on evaluating your Open House?
Field is required!
Field is required!
How long was each evaluation meeting in hours?
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Field is required!
What is your range of Revenue from your Open House?
  • - select a option -
  • $500 and under
  • $501 to $1000
  • $1001 to $2000
  • $2001 to $3000
  • $3001 to $4000
  • $4001 to $5000
  • $5001 to $10,000
  • $10,001 to $15,000
  • $15,001 to $20,000
  • Other value
- select a option -
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What is the other value?
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How many people attended your Open House?
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How did you collect the data for the number of people who attended your Open House?
i.e. Survey, asked at entrance to event etc.
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Field is required!

How many of your attendees came from the following locations?

Places of origin are specifically asked by funders/sponsors. Please do your best to give accurate numbers and if not, do your best to give accurate percentages of your overall attendees. If you have already completed this section through a QR code or survey at your Open House and have provided the data, please skip to questions A.
How many attendees came from Fort Erie?
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How many attendees came from Grimsby?
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How many attendees came from Lincoln?
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How many attendees came from Niagara-on-the-Lake?
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How many attendees came from Niagara Falls?
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How many attendees came from Pelham?
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How many attendees came from Port Colborne?
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How many attendees came from St. Catharines?
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How many attendees came from Thorold?
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How many attendees came from Wainfleet?
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How many attendees came from Welland?
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How many attendees came from West Lincoln?
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QUESTION A: How many attendees came from Outside of the Niagara Region, at least 40kms away?
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QUESTION B: How many attendees came from outside of Ontario, please specify province of origin?
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QUESTION C: How many attendees came from outside of Canada, please specify country of origin?
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QUESTION D: Giving hard numbers, how many of your club members reside in St. Catharines?
(Do not include names)
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E-mail address:
This will only be used so that you can receive a confirmation email of this survey.
Your E-mail Address
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NONE OF THIS INFORMATION WILL BE SHARED WITH YOUR IDENTITY KNOWN. VALUES ARE USED TO FULFILL FUNDING/SPONSOR REQUIREMENTS.

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